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Alan O'Riordan
Life Science

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TMF Projects Associate - German, Danish OR French

Reference:AOORAXGS-656456 Location: Cork
Qualification:DegreeExperience:0-1 Years
Job Type:PermanentSalary: Not Disclosed
May be suitable for: Clinical Trials Assistant

Job Description – Associate TMF Projects

The Associate role - TMF Projects is part of the Trial Master File Project Team in GBS Cork and is a key partner across Clinical Capabilities which serves as a key role for the execution of TMF Operations processes and administration. Provides process support for TMF creation, maintenance, closure and archival. Provides support for TMF Operations to resolve any issues identified with the TMF activities. Works with study teams and functions to help mitigate issues, identify impact to applicable internal processes and support process improvements. Executes change management oversight to ensure consistent application of revised standards, processes, and systems functionality across study teams. The TMF Project Management Associate will ensure the TMF for the clinical trial(s) are inspection ready through a complete, accurate and readily available Trial Master File. Additional country specific responsibilities may be required as needed/appropriate for the local geography and/or to cover regional differences.

Primary Responsibilities: This job description is intended to provide a general overview of the job requirements at the time it was prepared. The job requirements of any position may change over time and may include additional responsibilities not specifically described in the job description. Consult with your supervision regarding your actual job responsibilities and any related duties that may be required for the position.

TMF Expertise

    • Serve as TMF subject matter expert.
    • Partner with internal colleagues to develop and execute metrics to demonstrate control of the TMF process.
    • Support internal audits and external inspections, as appropriate (e.g. a table of contents based on the trial-specific TMF Expected Document Lists (EDLs).
    • Assists TMF Process Specialist with providing process and planning support to study teams with TMF related remediation and process execution as needed.
    • Handles eTMF process related questions and answers.
    • Provide support with TMF Operations administrative activities such as TMF open office hours, meetings agendas/minutes, etc.
    • Provide support to ongoing and ad-hoc TMF projects and initiatives.

2. Project Management
    • Define, manage, and execute TMF implementation plans for the trial from start-up to close-out.
    • Communicate global internal/external requirements as it relates to the TMF during collaborative functional meetings.
    • Provide support with TMF Operations administrative activities such as TMF open office hours, meetings agendas/minutes, etc.

3. Partnership
    • Collaborate and influence functional representatives and record owners to ensure TMF remains complete, current and correct.
    • Identify opportunities to share learning to the functions as appropriate.
    • Assists with TMF process education efforts.
    • Support integration of partnered or acquired clinical information including transfer of TMFs in compliance with applicable regulations and best practices.
    • Assist with eTMF configuration testing, as needed.

4. Clinical Trial Essential Document Responsibilities
    • Evaluate and tailor the expected documents (ED) to ensure proper tailoring has been assessed to make a trial specific TMF.
    • Evaluate the TMF records prior to finalization, as appropriate.
    • Communicate directly with functional areas for proper hands-off to occur during the start-up, maintenance and close-out of the trial.
    • Identify, communicate, and resolve issues.
    • Ensure appropriate functional check oversight activities occur for all functional areas.
    • Ensure appropriate archiving of clinical trial documents to meet the company’s record retention policies and regulatory requirements.
    • Understand, comply, and reinforce local regulations and guidance, the company’s medical policies and procedures, and good clinical practices (GCP)
    • Ensure inspection readiness through a complete, accurate and readily available Trial Master File

Minimum Qualification Requirements:
    • 1-2 years’ experience with clinical development processes
    • Bachelor’s degree or equivalent in one of the disciplines related to clinical practice/health care, life sciences, or drug development is desirable
    • Experience in document administration
    • Knowledge of cGCP
    • High attention to detail
    • Excellent organizational skills
    • Strong written and verbal communication skills; and Proficiency with MS Office/Adobe Acrobat
    • Experience in working with electronic trial master files strongly preferred
    • Demonstrated critical thinking capabilities with forward looking perspective and comfort with ambiguity.
Language Requirements:
    • Day-to-day proficiency in one of the following languages: Danish, German, French

Other Information/Additional Preferences:
    • 1-2 years TMF experience a plus
    • Experience working in clinical research / medical environment, including exposure to medical or regulatory records highly desired
    • Ability to learn and comply with regulatory requirements and internal policies​
    • Effective communication, teamwork and problem-solving skills​
    • Self-management and organizational skills​

For further information contact Alan O Riordan on +353 87 365 7522 / [email protected]