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Rachel Kent
Life Science

+353 87 427 8808
[email protected]
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Details

Senior Administrative Assistant


Reference:RK22036 Location: Dublin
Qualification:CertificateExperience:4-5 Years
Job Type:Fixed Term ContractSalary: Not Disclosed
May be suitable for: Administrator

Senior Administrative Assistant - Hybrid
RK22036
11 Months
Dublin



We’re currently recruiting for an exciting opportunity with an award-winning Pharmaceutical organization based in Dublin. This is an excellent position for anyone who is looking to join a leading multinational who are one of the best at what they do.



Duties:

  • The primary activities include but are not limited to the following:
  • General Secretarial/Clerical duties constitute approximately 50% of job responsibilities.
  • Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.
  • Works in teams or independently as needed and as relevant to complete work assignments and various tasks.
  • Assists team with designated tasks on a prioritized basis and problem solves when appropriate.
  • Calendar scheduling/planning of complex meetings; coordinating and scheduling complex multi-leg and international travel arrangements. Looking proactively through calendars and identifying and communicating conflicts.
  • Completing complex/international travel expense reports in a timely fashion.
  • Email and Correspondence Management:
  • Screening and prioritizing emails.
  • Drafting, proofreading, and responding to emails and correspondence on your behalf (on occasion)
  • Event Planning and Coordination:
  • Assisting in planning and organizing company /team events, meetings, or conferences
  • Communication Skills must be at a level to effectively interact with executives and internal/external clients to maintain workflow.
  • Respects the importance of maintaining confidentiality and appreciation of professionalism.
  • Occasionally produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity, and problem-solving skills.
  • Occasionally develop reports, presentations, tables, graphs, correspondence and conduct light research using appropriate software.
  • Occasionally coordinates special projects.


Education and Experience :
  • High School Diploma and Advanced education or certifications such as (e.g., Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)
  • Minimum of (8) years Administrative Assistant experience and minimum of (3) years Executive Administrative experience supporting senior executives (Sr. Director, Executive Director, VP or above).
  • Advanced computer skills using MS Office Suite
  • SAP /Concur / Agile experience processing: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within SAP.



If interested in this posting please feel free to contact Rachel Kent on +353 (0)87 427 8808 or [email protected] for further information.